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Administrative Coordinator - Therapeutic Discovery

Company: Amgen
Location: Thousand Oaks
Posted on: March 25, 2020

Job Description:

Amgen is seeking an Administrative Coordinator to join our team and work from Amgen's beautiful Thousand Oaks, CA campus. To learn more: The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, working as part of a global administrative team supporting Therapeutic Discovery VPs, Executive Directors, Directors and other staff both within Thousand Oaks and remote sites (San Francisco, Burnaby BC, Munich, Shanghai and Bangalore).The role is responsible for the following key activities:

  • Participate as an active team member, working both independently and in cooperation with other team members, to complete projects and assignments in a timely manner
  • Manage multiple priorities in a fast-paced, continually changing environment
  • Provide site-based support for meeting management, expenses, and other administrative needs of Therapeutic Discovery leaders and teams
  • Initiate and manage vendor/supplier onboarding and purchase orders, process accounts payable invoices / check requests through company systems (SAP, largely), and track payment of invoices as needed
  • Assist with planning of meetings and other staff events, both internal and external, including scheduling, logistics (catering, tele/videoconferencing, agenda management, meeting minutes), execution; for staff events, assist in creating experiences that enhance staff engagement
  • Assist with onboarding/offboarding activities for staff
  • Prepare routine reports utilizing various software packages (i.e. staff detail reports, budget reports)
  • Assist with communications across various groups and through different media (digital, email, spoken)
  • Provide thoughtful, timely, detail-oriented support/management for other projects, based upon need
  • Managing complex calendars and scheduling meetings (Outlook) including across multiple time zones
  • Making complex, individual and group travel arrangements, including ground transportation logistics, and preparing expense reports to meet the necessary deadlinesBasic Qualifications Associate's Degree and 2 years of administrative experienceOR 2 years in a technical/professional training school with hands-on experienceORHigh School diploma/GED and 4 years of Administrative experiencePreferred QualificationsAmgen ExperienceBachelor's Degree, plus 5 or more years of experience in an administrative support role supporting large teams at different levelsExcellent organizational skills and ability to manage multiple calendars including coordination across multiple time zonesExperienced and proficient with all current Amgen technologies and platforms (including but not limited to Outlook, Word, Excel, PowerPoint, MS Teams, MyBuy, SAP, C3, Skype, Concur)Outstanding written, verbal and presentation skills in communicating key business and critical informationAbility to liaise with cross-functional team members and effectively communicate with internal and external business partnersHelpful, can-do attitude with a solution-oriented approachPolite and personable 'Team Player'Strategic thinker who likes to "think ahead" and anticipate solutions to logistical issuesAbility to work in a fast paced, deadline driven environmentDiscretion in dealing with propriety informationExcellent travel and meeting planning skillsAbility to prioritize projects of greater urgency and importance under pressureCalm under pressure Experience working in biopharma industryWe understand that to successfully sustain and grow as a global enterprise and deliver for patients -we must ensure a diverse and inclusive work environment.Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology.Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential. Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. Join UsIf you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Keywords: Amgen, Thousand Oaks , Administrative Coordinator - Therapeutic Discovery, Administration, Clerical , Thousand Oaks, California

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