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Administrative Coordinator, Oncology Global Marketing

Company: Amgen
Location: Thousand Oaks
Posted on: March 24, 2020

Job Description:

The Oncology Global Marketing team at Amgen is looking for an administrative professional to join our team as an Administrative Coordinator. The role of the Administrative Coordinator (AC) will primarily be responsible for a variety of complex administrative support activities related to the day-to-day business operations of Commercial Global Marketing - Oncology therapeutic area and will work in a fast-paced environment with a wide range of cross-functional stakeholders.Key responsibilities include:

  • Manage calendars and scheduling meetings for the Executive Directors and Directors
  • Arrange complex multi-city domestic and international trave
  • Prepare expense reports --- Assist with special projects
  • Maintain key 1:1 meetings and team meetings
  • Organizing meeting rooms, including logistics, catering and equipment needs
  • Managing the administrative aspects of relationships with outside experts and vendors
  • Renew professional memberships before expiration
  • Timely registering for conferences, congresses and seminars
  • Assist with ancillary meetings during major conferences
  • Assist with preparation of presentations and meeting agendas
  • Providing backup support to additional departmental Sr. Executive Assistant and ACs
  • Order office supplies for the department
  • Performing other administrative dutiesBasic Qualifications:Associate's degree and 2 years of Administrative experienceORHigh school diploma/GED and 4 years of Administrative experience.Preferred Qualifications:
    • 5+ years of experience in an administrative support role supporting large teams at different levels
    • Amgen experience
    • Experienced and proficient with all current Amgen technologies and platforms
    • Outstanding communication skills, both oral and written
    • Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
    • Ability to work in a fast-paced, deadline-driven environment
    • Proactive, responsive, driven, self-starter
    • Discretion in dealing with proprietary information
    • Exceptional at managing multiple calendars including coordination across multiple time zones.
    • Ability to prioritize projects of greater urgency and importance
    • Excellent organizational and time-management skills
    • Excellent travel and meeting planning skills
    • Helpful, can-do attitude with a solution-oriented approach
    • Polite and personable 'team player'
    • Skilled at remaining calm under pressure
    • Experience working in biopharma industry
    • Bachelor's degreeJoin UsIf you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Keywords: Amgen, Thousand Oaks , Administrative Coordinator, Oncology Global Marketing, Healthcare , Thousand Oaks, California

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