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Project Coordinator, Operations

Company: Atara Biotherapeutics
Location: Thousand Oaks
Posted on: May 3, 2021

Job Description:

Job Description

The Project Coordinator, Operations and Communications will be responsible for supporting the Operational Excellence organization at Atara. This position coordinates, advancing, and drives Operational Excellence initiatives such as supporting communications, operational excellence projects, training development, and deployment of the Operational Excellence strategy. This role is a key contributor to the Operational Excellence team.

Reports to - Sr. Director, Operations

Location - Thousand Oaks, CA

Primary Responsibilities

  • Work with key leaders to create, edit, and manage communications and presentations to advance Operational Excellence
  • Arrange and coordinate core internal communication including email messages, newsletters, memos, photos, videos, and sites on Atara's IT platforms (i.e. Microsoft Teams, Outlook, SharePoint, etc.)
  • Maintain and monitor project plans and project schedules for the Operational Excellence team
  • Support the creation, delivery, and maintenance of the Operational Excellence training program at Atara
  • Support the video training platform and developing educational and training content
  • Contribute to and monitor key performance indicators (KPIs) to measure effectiveness of training program and communications
  • Ensure all content is approved, on-brand, and consistent in terms of style, messaging, quality, and tone
  • Develop, maintain, and improve Operational Excellence tools, methodology, and communication flows
  • Document, follow up, and communicate important actions and decisions from meetings
  • Chair and facilitate meetings where appropriate and distribute minutes to all project team members
  • Create and maintain a project management calendar for fulfilling organizational goals and objectives
  • Support and coordinate with stakeholders on general operations communications
  • Support and promote all aspects employee engagement activities and events
  • Provide administrative support as needed (i.e., manage calendars, reimbursements, training events, etc.)


  • Minimum of 2 years of project coordination/management, communications, marketing, office administrative experience, or equivalent preferred
  • Bachelor's degree in Business, English or related field of study
  • Demonstrate strong initiative and communication skills to work across functions and influence to facilitate execution of key projects and initiatives
  • Exceptional verbal, written and presentation skills
  • Ability to work effectively both independently and as part of a team
  • Strong background in Microsoft applications including Word, PowerPoint, Excel, and Outlook
  • Knowledge in file management, transcription, and other administrative procedures
  • Ability to work on tight deadlines and experienced in planning and schedule management
  • Be flexible to support prioritized Atara initiatives in whatever capacity is required
  • Biotech/Pharmaceutical experience preferred
  • Event planning experience preferred
  • Role model for Atara TRAIT values (Transparency, Respect, Accountability, Integrity, Trust)

More about Atara Bio

We launched Atara Biotherapeutics in August 2012 to help patients with serious diseases and few therapeutic options. We are considered a leading off-the-shelf T-cell immunotherapy company (Nasdaq ATRA) developing novel treatments for patients with cancer, autoimmune and viral diseases.

We're proud of our team of 425+ Atarians co-located by design in 4 different locations including South San Francisco (corporate headquarters), Thousand Oaks (R&D and manufacturing headquarters), Zug, Switzerland (european headquarters) and a R&D site in the Denver, Colorado area. Our Southern California hub is anchored by a new 90,000 sq. ft., state-of-the-art Atara T-Cell Operations and Manufacturing (ATOM) facility. Our mission - "Transform the lives of patients with serious medical conditions through pioneering science, teamwork, and a commitment to excellence."

Our vision - "T-Cell Immunotherapy for every patient, any time."

Atara offers a competitive benefits packages that includes medical/dental/vision benefits, life and disability, retirement and stock program, as well as a generous paid time off and wellness plan that supports the well-being of our staff. Visit to learn more.

Atara Bio is an equal opportunity employer and makes employment decisions on the basis of merit and other lawful factors. In accordance with applicable law, the Company prohibits discrimination based on race, color, religion, creed, sex, gender (including pregnancy, childbirth or medical condition related to pregnancy or childbirth), gender identity, expression or dysphoria, marital status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, veteran status, caregiver status, sexual orientation, transgender status or any other classification protected by federal, state or local laws or because of the individual's association with a member of a protected group or connection to an organization or group related to a protected group.We comply with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Atara Bio in the United States.

Keywords: Atara Biotherapeutics, Thousand Oaks , Project Coordinator, Operations, Other , Thousand Oaks, California

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